January 9th 2019 Minutes

WELSH CLAY TARGET SHOOTING ASSOCIATION
Minutes of the Executive Committee Meeting
Held at Mid Wales Shooting Centre, Ffinnant, Trefeglwys
Wednesday 9th January 2019.
Present.
President; Arthur Williams
Chairman; Rob Harrison
Stats Officer; Gavin Harvey
Secretary; Valmai Matulla
Treasurer;
Sporting; Vacant position
Sporting; Richard Hughes
ABT;
ABT; John Hewlett
DTL;
DTL, Dai Ricketts
Olympic Trap; Jonathan Davis
Olympic Trap Mark Evans
Olympic Skeet;
Olympic Skeet
National Skeet; Lloyd Morris
National Skeet;
Mem. Secretary Allan Jones
Action
1. Chairman’s addressed & welcome.
The Chairman welcomed everyone attending.
.
2. Apologies.
Received from Jackie Spencer, Gareth Wrentmore, Will Palmer, Emyr Davies and Alf Weston.
3. Conflict of Interest.
The Chairman asked for any conflict of interest to now be declared & reminded the meeting that should any arise at a later time that they were to be declared.
4. Minutes of the last meeting held on 28th November 2018.
These were prop. and sec. as a true record of the meeting, all in favour and the Chairman then signed the minutes.
.
5. Matters arising.
3781. ESP/FITASC representative 1 application received from Mrs. Janine White which was approved VM to send letter.
3783. IT and email hosting, all Board Members emails to be corporate emails to belong to WCTSA. To go onto next agenda.
3786. Castellani Vests, Mid Wales Shooting Centre to hold new vests, selection of sizes to be ordered VM to arrange.
3789. WCTSA Insurance. LM prop. carry on with insurance for 1 year and look into new insurance for next year JD sec.
3791.New Website update. The Chairman thanked GH for all the hours he has put into setting up the website Clive Bowen to be updating the website.
3792. GDPR to go onto next agenda.
2
3794. Articles of Association. RH to arrange something for next meeting. An EGM will have to be held to
change AOA.
3806. Mileage – was discussed at present 45p per mile paid to Board Members, AW prop. 25p per mile JD
prop 30p per mile. Following an equality of votes the Chairman’s casting vote was for 30p per mile. JS to send
out expenses forms.
3807. Fundraising – meeting to be arranged to analyze accounts review next meeting then small agenda for
March in order to fully review.
3808. Membership – RH prop. £5 increase on Senior Citizens to £50 DR sec. all in favour. To be in force for all
renewals from this meeting.
3809. County Matters – The Chairman has updated the rules.
GH prop 2 International scores to count in all Senior Teams JD sec. all in favour, Senior Teams will now be 12
team members with 8 scores to count.
3810. Young Shots- VM to send letter to Mr. Graham Griffiths to invite him to assist with the new program.
6. 3811. Correspondence.
Letter received from Nick Woodward BICTSF regarding representatives from WCTSA to attend meetings, it
was agreed that Richard Hughes and Gavin Harvey would attend the meetings in future.
7. Treasurers Report.
3812. no report received following meeting (as soon as received will update minutes)
8. Executive Decisions.
3813. None.
9. WTSF Report
3814. None received
10. BICTSF report.
3815. No report.
11. ICTSC report.
3816. No meeting held
12. Any Other Business.
RH – World Sporting – official same set up – Agenda for 20th Feb
14. Date of next meetings
To be held on 20th February 2019 at 7.30pm Llanelwedd Arms Builth Wells
Following meeting 27th March 2019 Mid Wales Shooting Centre.
The meeting closed at 21.58hh and the Chairman wished everyone a safe journey home.
Minutes agreed and signed by;………………………………………………………………………..
Position; …………………………………………………………………………………………………
Dated; ……………………………………………………………………………………..

The date of the next meeting will be the 27th March 2019. Any correspondence to be received a week before please.